HP QUARTERLY CONDO ASSOCIATION FEES for 2024

Quarterly Condo Association Fees: Automatic Monthly Payments Option

For a variety of reasons, the quarterly condo fees are soaring. As of March 2024, all four phases are approaching $2,500. That’s a large amount of money one must come up with at the beginning of each quarter, four times a year. Did you know that instead of paying a large sum of money four times per year, you can instead set up automatic monthly payments? For those who prefer this option, that could help make your life just a little bit easier. 

We’ve already helped several HP residents switch over to monthly payments and they are very happy. Here are some key points.

• To ascertain the monthly amount, simply divide the total amount due each quarter by 3.
• You must make your payments, starting 2 months before the quarterly payment is due. 
• There are other options for doing this, but I prefer going directly to the bank Campbell uses. You are obviously free to choose another method, such as having your bank automatically make monthly payments directly to Campbell. Some unit owners prefer that protocol and it works well for them.
• All HP condo fee Campbell payments are transferred to Alliance Association Bank in Chandler, AZ. With this protocol I prefer, you are bypassing the middleman, Campbell, and making your payments directly to the bank which collects HP funds.
• After you set up this protocol, you’re finished. The process is automatic and happens every month with no intervention on your part.
• Alliance Association Bank will send you an email reminder for your upcoming monthly payment about 5 or 6 days in advance of the due date.
• Alliance Association Bank will send you an email receipt after your monthly payment is made.

How does it work? For the purpose of making the math a little easier, we’re going to use a make-believe quarterly condo fee of $2,400. If you divide that amount by 3, it equals a monthly payment of $800.

If your next payment of $2,400 is due the first week of July, Alliance Association Bank will withdraw $800 from your checking account, via an ACH, the first week of May, June, and July. The payments will happen on the day of the month you arbitrarily choose, for a total of $2,400. As mentioned above, the protocol operates automatically, but you must obviously ensure there’s at least $800 in your checking account on the day of the month you chose.

The big question is, do you prefer remembering and coming up with more than $2,400 all at once every 3 months, or would you prefer paying $800 per month? This is not a right or wrong issue, it’s a  personal preference. For many people, paying once a month is a better and easier option. It’s up to you.

IMPORTANT:  After you set up monthly payments and confirm they are working properly, you must cancel any automatic quarterly payments you previously set up with Campbell or your bank. Make sure you get that cancellation notice in writing.

Here is an overview which should help you. Alliance Association Banks is located in Chandler, AZ. Their customer service phone number [888-734-4567] is listed on their homepage [The link for the bank is shown below]. Please note, their customer service is excellent. 

https://pay.allianceassociationbank.com/Home

Information You Need Before Setting Up Monthly Payments

• You will obviously need your bank’s ROUTING NUMBER and your CHECKING ACCOUNT NUMBER.
• You need the Campbell Property ID Code for Huntington Pointe: 2586
• Association ID: HP1, HP2, HP3, or HP4
• Property Account Number: HP1152671 [Replace this number with your unique Account Number, assigned by Campbell]. You can obtain this number from your check payment coupons, or go to the clubhouse office. Please triple check this number before carefully entering it on the Alliance Association Bank website, because you don’t want to pay your neighbor’s quarterly condo fee.

Alliance Association Bank will automatically select the 3rd day of the month as your automatic ACH payment day. If you’re OK with paying on day 3 of the month, you’re all set. However, if you want a different day of the month, such as day 7, you cannot manually change that on their website. In order to do such, please call their customer service number, and one of their excellent representatives, will make the change for you, from day 3 to day 7. Alliance Association Bank will then send you an email documenting the payment day of the month change.

OK, let’s once again review how the protocol operates. In our example below, you chose the 7^th day of the month for this automatic process. In this example, your quarterly assessment due in July is: $2,400. Divide that by 3 and your monthly payment is:  $800. In order to be paid up at the start of a new quarter in July, you must start 2 months in advance. Alliance will withdraw $800 from your checking account, via an ACH,  as follows:

May 7: $800  / June 7: $800 / July 7: $800 

After all 3 payments above are made automatically, you will be paid in full for the $2,400 which is due the first week of July. You can check your payments were properly registered with Campbell on the HP website. On their menu, choose OWNER DASHBOARD. Read the next article.

NEW OWNER DASHBOARD [WEBPAGE] for UNIT OWNERS

What is the new Campbell Portal, located under OWNER DASHBOARD, and why should you care? It gives unit owners the ability to:

• See the current financial status of your HP condo account.
• Although it’s a poorly designed webpage, thankfully, their math is very accurate.
• Go to the portal to ensure your monthly payments from Alliance Association Bank were properly registered with Campbell.
• On the portal, you can see the payment history of your HP account and/or special assessments.

Financial Information for the Four Phases 

• Each Phase BOD is a part of an independent corporation, which makes financial and strategic decisions for their residents. 
• Every year, each Phase BOD creates a budget which determines how much your unique quarterly condo assessment is.
• Every year, the HPA BOD determines the amount of the Master Association quarterly assessment for each unit.
• There are 1,096 units @ HP and every unit pays the same exact amount to the Master Association, known as the HPA. 
• In other words, it doesn’t matter which phase you live in, the Master Association component of your quarterly condo assessment is identical for all 1,096 units.
• Per our documents, each Phase BOD collects the quarterly HPA assessment for the Master Association and adds it to their unique Phase quarterly assessment.
• Therefore, your quarterly condo assessment is a combination of the HPA assessment and your unique Phase assessment.  The phase portion of your quarterly condo fee is unique because each phase charges a different amount.
• Our management accountant ensures the HPA portion of your assessment is transferred from the Phase account into the Master Association account.
• In general, a little less than one half of your condo assessment goes to the Master Association, while the remaining balance stays in the Phase account.